Contracts
Administrative Services provides assistance with reviewing, negotiating and providing legal council guidance as needed for contracts.
Procurement & Purchasing Policy
Review the current Procurement & Purchasing Policy.
- Contracts Review Guidelines for ºÚÁÏ³Ô¹Ï (pdf)
- General Contract Authorization Guidelines:
Amount Type Authorization 0-$2,500 Non-recurring Employee $2,501-$10,000 Non-recurring Director level 10,001-$25,000 Non-recurring Division VP $25,001-$250,000 Any contract VP/Finance, Legal review (if needed)
Essential items of a contract
A contract is a legally binding agreement between ºÚÁÏ³Ô¹Ï and an entity. They are typically written to have two core provisions: Performance and Remedies.
- Performance: these include what the parties are agreeing to for services/goods rendered
- Identify the parties: ºÚÁÏ³Ô¹Ï and the formal name for the entity you are contracting with. This can include an individual as a sole proprietor or the company, a government entity, corporation, or LLC.
- Promises, Rights, Obligations: What the entity will be doing for ºÚÁϳԹÏ. This statement of work should include specifics such as:
- Description of the project and the purpose to support ºÚÁϳԹÏ
- Identify products and services to be performed/delivered
- Identify who will be completing the work
- Description of what happens if timeline in not met
- Payment amounts and schedules for payment
- Term/Duration: When does the contract start and stop?
- Modifications for correcting or changing unacceptable deliverables should have mutual consent.
- Remedies: these include the parameters in which the contract can be terminated and who holds what responsibility.
- Risk Allocation Provisions: This outlines recognition of the risks associated with the performance provisions and who is responsible for these risks.
- Insurance: Whenever possible third-party vendors/services should list ºÚÁÏ³Ô¹Ï as additionally insured.
- Termination: What are the specifics around terminating the contract?
- Dispute Resolution: Refers to alternative ways to resolve disputes without a trial such as mediation and neutral evaluation.
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